How do you keep the record together?
Invite the people helping with the house to the same collection. They can contribute according to their access, adding photographs and details to one shared record. Agree who will photograph each room, and use clear locations such as Front bedroom / Left wardrobe.
Someone elsewhere can help identify objects or add their stories. A quick phone call about the blue vase may produce the detail everyone had forgotten.
When is a public item page useful?
Use it when you want to show one object to someone in a browser. They can view the page without an account. Discuss it by phone or in your usual messages; contributing to the collection requires separate access.
Before sending the link, open the public page and check its photos, description, purchase details and any value history. Dedicated serial-number and date-code fields are omitted, but those details can still appear in a photograph or in the text.
Anyone with the link can open and forward it. Turning sharing off removes access to the page; copies saved elsewhere remain.
What should the family record?
- Where an object is now, including its cupboard or box.
- Anything known about its maker, condition or history.
- Where it goes when someone keeps it, sells it or gives it away.
FAQ
Does everyone need an account?
Viewing a public item page needs no account. Adding or editing collection records requires an account and the appropriate access.
Can we divide the rooms between us?
Yes. Agree on the room names and use the same collection so the records stay together.
Is this a formal estate inventory?
It is a practical record of belongings. Any legal estate documentation follows its own requirements.
